Your Business Quick Tip Newsletter

Vol 18 No #166 – 30th of July 2019

A Tip You’ll Love – Drag & Drop
Nifty Word Document Formatting Trick
Does Your Smartphone App Waste Your Time?
Great Communication Tip

A Tip You’ll Love – Drag & Drop

Time and again Outlook’s Drag and Drop comes up as one of the top crowd pleasers in my in-house training.

You know you can drag and email and drop it into an email folder. You might not know that you can drag and drop it into the: Contacts, Tasks, Calendar folder icons too.

Your original email will remain in your Inbox, but the new (Contact, Appointment, Task) you created will have the email content automatically copied in the items text box. It’s tremendously handy for creating new contacts. Their name and email address are automatically placed into the correct fields. You can then simply continue dragging and dropping their contact details from their signature (from the content in the text box) into the respective contact fields.

Nifty Word Document Formatting Trick

If you are having trouble lining up your content; or you are tab, tab, tabbing – forgettabout it!!!! As the Italians would say.

Instead, insert a table and use that to line up your text and images beautifully. Each cell (the intersection of a row and column) can individually hold content. And here’s the thing:

The most important fact – you don’t have to show borders so no one will ever know you have a table there.
Columns and rows can be merged into each other.
A single row or column can be split into more of each.
Content (including images) can be aligned top, centre or bottom as well as left, centre and right in each cell.

By the way, enquire here about the new Microsoft mastery in-house training

Does Your Smartphone Email App Waste Your Time?

Are you one of the people simply using the built-in email program on your phone? These apps are not the best. They lack timesaving features.

The Outlook email app has a setting that separates your email into two folders – Focused and Other. You enable it in the settings.

Gmail, when you enable categorised email on your desktop, follows through to the phone app; sorting your email into the labels you’ve ticked: Priority. Promotions. Social. Updates and Forums.

This is exceedingly useful for helping you focus on reading only the most important emails. Priority will have all the emails showing. The others will show you the number of new and unread emails which you can click into – as seen in the image.

Great Communication Tip.

Them Not You.
Almost everyone gets a fundamental aspect of communication wrong. When we write and converse. We do it from our perspective.

I want to let you know
I need this
Our company is a wonderful place to work
We have great staff

Yet whomever you are speaking with/reading your communication want information in their perspective. They care about themselves. Not you.

Instead turn it around and communicate as best you can from their perspective:

You’d be interested to know
Can you help me with this
You’ll love working with us
You’ll love our staff

By the way, if you’re interested in effective communication staff training or a conference presentation – just shoot through an email to Debbie@debbiespeaks.com for a quote