Your Business Quick Tip Newsletter
Vol 20 No #193 – 16th Feb 2021
Today you have three short, sharp and TIMELY tips in Your Business Quick tips.
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- Never Re-Type Repetitive Phrases Again
- iPhone Instant Covid App Access
- Four Coping Tips For Zoom Burnout
1. Never Re-Type Repetitive Phrases Again
This is a superior time saver. Tip for Outlook. Gmail. Word. All phones.
Problem: How many times a day / week do you type the same text over and over again in emails? Word documents? On your phone messaging or emailing?
From a simple phrase to entire documents, you can skip retyping or, searching through sent items or old documents. Instead set up templates; from simple to complex, that you can use repetitively.
Outlook & Word – Quick Part / AutoText How to video (1m 43 sec)
- In an Outlook Email, you’ll find Quick Part in the Insert Ribbon.
- In Word, you’ll find Quick Part in the Insert Ribbon – however it will be indicated only by a small icon – see below.
Quick Part saves formatting and images. To create one either in Word or Outlook:
Type > Highlight i> go to Insert Tab > Quick Part> Save Selection To The Quick Part Gallery.
Name your Quick Part, Now you can use it repetitively and of course use multiple quick parts on each document / email.
AutoText. Even better! Instead of saving your text as a Quick Part, you have the choice of saving as AutoText. The difference is you can insert an AutoText by typing the first four letters of the name you’ve given it. (i.e. you don’t have to go to the insert menu and select the text).
Gmail but not Google Docs
- All Settings > Advanced > (Enable the Check box) Templates.
To create, edit, delete a Gmail Template – in an email click on the bottom right three vertical dots – you’ll find the template options there (you’ll see it only after you have enabled in settings).
- Settings > General > Keyboard > Text Replacement
- Settings> Language & Input > Samsung Keyboard > On Screen Keyboard > Smart Typing > Text Shortcuts
- Settings > System >Language & Input > Virtual Keyboard > Dictionary >Personal
2. iPhone Instant Covid App Access
Thanks to Ruth Cobb for alerting us to this very handy iPhone tip from the Michelle Dickinson video.
Whether in NZ or Australia – iPhone owners can access their Covid Tracer App with a quick double tap of your phone. The link to the video is below or follow the steps outlined.
- Go to Shortcuts.
- Click +, Add a new shortcut > Add an Action
- Go to scripting
- Open the App section and scroll or type in name of app in search
- Click on Next
- (Give it a) Name.
- Click Done.
- Next Go to settings> Accessibility > Touch > Back Tap
- Click on Double Tap
- Scroll to bottom and select the name you’ve just created
- All set.
- Simply double tap and scan
P.S. I’ve searched all over for a similar Samsung feature – but to no avail.
3. Four Coping Tips For Zoom Burnout
Suffering from Zoom (or Teams – or any other video meeting) burnout? Here’s an article from INC with four tips.