Speed up your emailing and texting!

What are doing now for the:

  • 101 times you yet again retype the same information in emails or text messages?
  • Meet someone new but don’t have the time to write a card or greeting?
  • Want to thank someone, pose a question, respond nicely to a LinkedIn request – but don’t have the time?
  • Email the same form or directions to someone yet again?
  • Put a quick proposal together from several different saved Word document paragraphs?

You can retype and type and retype. Or you can use these two ideas:

On your smartphone

    • Write all your repetitive phrases, directions, texts and save them as a note in your notepad.
    • The next time you need it, do not retype. Go to notepad
    • Double click the respective not to copy.
    • Then go back to your email/SMS and tap again to paste in your new message.

Outlook 2007-2013
Do a similar thing with the feature called Quick Parts. Here is the 43 second video I made to show you. http://bit.ly/128Bmiz

You’ll find Quick Parts when you click open a new email. On the Insert tab, in the Text Pane group, click Quick Parts.

It’s as easy as 1-2-3 to create a quick part
Open and type out what you would like to save in an email. On the Insert tab, in the Text group, click Quick Parts. Click Save Selection to Quick Part Gallery.

After you save your content to the Quick Part Gallery, you can reuse it over and over and over again.

P. S. Gmail has something in the pipeline